Digital To Microfilm Equipment We Use

When you need a trustworthy copy of an electronic record to validate a transaction, satisfy litigation, or to meet regulatory and audit requirements, will it be there? Reconstructing a record can be perilous, and even in tightly controlled operations, backup tapes can go astray. Even worse, hardware and software can become obsolete, databases housing the metadata defining the layers of electronic records can expire, and migration is expensive and risks transcription errors. Solve these potential technical problems by permanently storing your records to 16-mm archive media.

Diversify Records Management & Reduce Exposure

You can avoid much of the expense and hazard of digital-only records storage by reference archiving critical business documents. Based on technology developed by Kodak, reference archiving copies the records you wish to secure to an analog format on ISO-standard archival media. All the information included in the original record is captured, in context. These non-volatile documents can be accessed electronically to authenticate current activities, such as an online transaction, or to support audit activities triggered by regulatory activities and legal actions. You can also be assured of long-term access and retrieval.

Put Your Reference Archiving On Autopilot

The Kodak i9600 Series writers are an ideal way to archive records. They accept digital files, organized by your selected records management attributes—such as class, date, or destruction schedule—and create copies of them on Kodak reference archive media. Self-describing indices provide built-in audit trails and help make your reference archive repository accessible digitally through host applications. Reference archive media can be automatically searched and re-digitized for online access and retrieval to provide short-term validation and long-term storage of records—without burdening your servers.

Maintain The Information & Let The Data Go

When you complement a digital-only records management strategy with reference archiving from Kodak, it's easy to see the benefits. No longer do you have to hope that content and metadata come together correctly to form a digital e-record. Instead of pulling from volatile components distributed across servers and applications, you just load media into a retrieval scanner and present the intact record created by the i9600 Series Writer. No compiling or conversion is required.

The entire record is preserved intact in the reference archive, safe from hackers and accidental erasure. There's no need to maintain redundant servers, media, and applications just to provide access to your critical business records generated by your SCM, CRM, ERM, ERP, and e-commerce systems. You can eliminate the expense of media refreshes and format migrations. The result can be a substantially lower total cost of ownership.

Complete Your Records Management Strategy

Capture subsystem software and the i9600 Series Writers offer a highly automated method for rendering records to an archival format. You can set up a rules-based process to export selected records for reference archiving that works in the background. Duplicating and storing archived records is easy, inexpensive, and secure.

When users want to refer to specific records, they can search your enterprise database from within their applications. Requests pass over your network to your choice of electronic retrieval workstations available from Kodak. Here, it will be found, digitized, and returned, and the records can be batch processed and automatically managed as folders. The digital images can then be repurposed just like any other digital file. They can be distributed according to the requestor's needs as hard copy output, faxes, or e-mail attachments, or posted to an image server using your current compression scheme. The requesting parties, whether users on your network or external customers or auditors, can then be directed to these images via links embedded in emails.

Implement Reference Archiving With Speed & Quality

All the hardware, software, and media necessary to create and access a reference archive of digital records is available now. The process has been proven already in large-scale document management and content management applications. The core technology is based on ISO/ANSI standards using media with a certified life expectancy of 500 years. As a records management solution, reference archiving is virtually future-proof. And the i9600 Series Writers provide fast, convenient output with quality that stands up to comparison with a printed page, but with storage and management properties that are more efficient and cost-effective.